Managing a large workforce is complex.
Whether overseeing a mine site, construction site, manufacturing plants, or rail projects, it can be difficult to maintain consistency.
There’s legislation to meet, projects to complete, and workers to manage. It requires a great deal of administrative resources and the finer details can often be missed with information stored in different areas.
This is where Pegasus comes in.
Our software exists to provide total insight into your workforce, manage risk, increase productivity, manage compliance, and stay connected.
Our products can be used as a complete workforce management solution or stand alone. The first step in helping you better manage your workforce begins with Company Pre-Qualification.
Every organisation operates differently. The projects you carry out won’t be the same as another company in another industry. The legislation you need to meet varies. There isn’t a one-size-fits-all approach.
We understand this.
It’s why Pegasus Company Pre-Qualification allows you to set the standards. Who better placed to know the unique information your organisation needs to collect from contracting companies than you?
Chosen administrators from contracting companies working on your behalf are then invited to register an account in your workforce management solution. Once approved, they can login and manage their details.
Their information is collected, compared, and verified against your standards. This way, you can be sure those working for you are playing on the same field.
You want a customisable solution, unique to your organisation, but you’re unsure where to begin. You might be starting fresh and the thought of having to set your own standards is overwhelming.
At Pegasus, we have industry expertise and can guide you through this process. We’re able to provide recommendations based off our learnings from clients in the same industry; we don’t have the reinvent the wheel.
One of our clients, facilities management experts City FM, uses Company Pre-Qualification as a stand-alone product in the Pegasus solution.
Partnering with Pegasus has provided City FM with oversight, going beyond verifying licences and insurances in the system, to the core of safety on their client sites and stores.
“The contractors we’re engaging are performing works to a high standard when it comes to safety, and we have this information contained in one easy to use portal that we can refer to all times,” said Elizabeth Tomic, City FM Process and Compliance Manager.
When a contracting company begins the process of being pre-qualified, they complete a questionnaire about their work for your company (scope, sites and projects, frequency).
This information then categorises them as high, medium or low risk. Using the information collected in the risk profile, contracting companies will upload corresponding insurances and licences for verification by Pegasus.
Hilton Foods, who uses Company Pre-Qualification as part of a complete package, has seen the benefits in relation to risk management.
“I think Pegasus is probably the closest you can get to good compliance; the benefit is you’ve got a consistent standard for everyone that’s being employed,” said Chris Taylor, Hilton Foods Head of Safety and Wellbeing.
“It’s ensuring the risk is managed.”
Say goodbye to the days of Excel spreadsheets, saved across various employee desktops, each one with a slight variance in information. Pegasus provides a single platform, where all documentation is stored and easily accessible.
For Hilton Foods, Company Pre-Qualification replaced the need to phone contactor’s insurance companies, as documents are collected, compared and verified to their set safety standards.
The Workforce Management System sends email notifications to contractors to ensure ongoing maintenance of their insurances and licenses, so they meet compliance to your standards.
You no longer have to keep on-top of ongoing compliance—Pegasus does this for you.
A contracting company has gone through the process. Their information and documents are checked against your standards. They’re marked as compliant. They can now begin working on your behalf and you have the peace of mind knowing they’re the right company for the job.
All of the information they’ve provided is stored in the Pegasus platform—providing a single source of truth for you to manage your workforce.
At the click of a button, you have high-level overview of the contracting companies working for you. With this information, you can empower your operations team to better manage your workforce.
Not only has your job been made easier, but your sites are now safer.
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“The greatest benefit of working with Pegasus has been the high level of innovation and features available in their packages that aren’t available in other products we have investigated.”
“I’d check Pegasus two to three times a day. It became a single source of truth for workers and safety on the project.”
"Working alone, the data entry was extremely high. I could spend one or two days entering 100 – 200 certs. The system is automatically updated, and I save two full days of work all up - yesterday I was done within 4 hours.”
“The Pegasus platform allows us to standardise the onboarding and induction of contractors nationally, with the robust system underpinning our contractor management process.”
“Pegasus is now used in managing safety, job planning and reviewing the commercial side of things. Pegasus is now integrated with everything we do.”